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Creating Holidays and Holiday Calendars - Sap Successfactors Employee Central
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Overview
This video explains how to set up holidays and holiday calendars within SAP SuccessFactors Employee Central. It details the process of creating individual holidays, assigning them to specific countries or regions, and then grouping these holidays into a holiday calendar. The tutorial also covers how to designate holidays as full or half-day events, which impacts employee work schedules and leave deductions. Understanding this setup is crucial for accurate time tracking and payroll processing.
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Chapters
- Holidays must be created in the system before they can be added to a calendar.
- When creating a holiday, assign a unique holiday code and a descriptive name.
- Holidays can be country-specific by assigning a country/region, or generic by leaving this field blank.
- Example: Creating 'Christmas' with code 'TV_Christmas' for the USA.
Defining individual holidays accurately ensures that company-specific observances are recognized by the system, forming the building blocks for holiday calendars.
Creating a holiday named 'Christmas' with the code 'TV_Christmas' and assigning it to the country 'USA'.
- A holiday calendar groups multiple holidays together.
- Holiday calendars can be assigned to employees based on the country of registration of their assigned legal entity.
- When creating a calendar, you can assign specific holidays and define their dates.
- The system only shows holidays that match the country/region specified for the holiday calendar.
Holiday calendars streamline the assignment of relevant public holidays to employees based on their location, ensuring compliance and accurate time management.
Creating a 'USA Holiday Calendar' and assigning the previously created 'Christmas' and 'New Year' holidays to it for the year 2021.
- Holidays within a calendar can be classified as 'Whole Holiday' or 'Half Holiday'.
- 'Whole Holiday' means zero working hours on that day for the employee's work schedule.
- To create a half-day holiday, a separate holiday entry (e.g., 'Christmas Eve') must be created and designated as a half-day.
- When a half-day holiday is observed, only half of the employee's leave entitlement is deducted if they book time off.
Distinguishing between full and half-day holidays allows for precise management of employee working hours and leave balances, impacting payroll and productivity.
Assigning 'Christmas Eve' (December 24th) and 'New Year's Eve' (December 31st) as 'Half Holidays' in the USA calendar, meaning employees work only half the day and deduct only half a day's leave if they take time off.
Key takeaways
- Accurate holiday and holiday calendar setup in SuccessFactors Employee Central is essential for correct time tracking and payroll.
- Individual holidays must be created with specific codes and names before being added to a calendar.
- Holiday calendars link employees to relevant public holidays based on their legal entity's country.
- The system's ability to display holidays in a calendar is dependent on matching country/region specifications.
- Classifying holidays as 'Whole' or 'Half' directly affects employee work schedules and leave deductions.
- Half-day holidays require separate creation and designation, impacting leave balance deductions by only half.
Key terms
HolidaysHoliday CodeHoliday CalendarCountry/RegionLegal EntityWhole HolidayHalf HolidayTime InformationJob Information
Test your understanding
- What are the two main components required to manage holidays in SAP SuccessFactors Employee Central?
- How does the system determine which holiday calendar to assign to an employee?
- Why is it important to specify the country or region when creating a holiday?
- What is the difference in system behavior between a 'Whole Holiday' and a 'Half Holiday'?
- How does setting up a holiday as a 'Half Holiday' affect an employee's leave balance if they take time off on that day?