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Incoming Inspection Lot Creation | Inspection Type 01 | SAP Quality Management (QM) in Procurement
SAP QM with Nisha
Overview
This video explains the process of creating an inspection lot in SAP Quality Management (QM) for incoming goods, specifically using inspection type 01, which is a goods receipt inspection for purchase orders. It details the integration between QM and Material Management, outlining the steps from purchase order creation (ME21N) and goods receipt (MIGO) to result recording (QE51N/QA32) and the final usage decision. The video also covers the necessary prerequisites in the material master, configuration settings, and demonstrates how stock is moved based on the usage decision (accepted to unrestricted use or rejected to blocked/restricted stock).
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Chapters
- Inspection Type 01 is used for goods receipt inspections related to purchase orders.
- It integrates SAP Quality Management (QM) with Material Management (MM).
- An inspection lot is automatically generated when goods are posted (received from vendors or production).
- The process involves creating a purchase order, receiving goods, and then inspecting them.
Understanding Inspection Type 01 is crucial for ensuring that procured materials meet quality standards before they are used in production or further processes, preventing defective materials from entering the supply chain.
Purchasing raw materials from a vendor triggers this inspection type upon goods receipt.
- Create a purchase order (PO) using transaction ME21N.
- Perform goods receipt against the PO using transaction MIGO, moving stock to 'Quality Inspection'.
- An inspection lot is automatically generated for the received stock.
- Conduct result recording using transactions QE51N or QA32 to enter inspection findings.
- Make a usage decision (Accept or Reject) based on the recorded results.
This step-by-step flow outlines the core operational sequence for managing incoming material quality, ensuring each stage is correctly executed within SAP.
After creating a PO for material 120, a goods receipt is posted via MIGO, which then creates an inspection lot for that material.
- The material master must have Inspection Type 01 activated.
- The 'Post to Inspection Stock' checkbox must be enabled for the material.
- Configuration involves setting up number ranges for inspection lots and defining default settings for inspection types.
- An inspection plan with relevant characteristics (MICs) and a control key (e.g., QM01) must exist.
Correctly configuring the material master and system settings ensures that the inspection lot creation process functions automatically and accurately.
Activating Inspection Type 01 and ensuring 'Post to Inspection Stock' is checked in the material master for material 120.
- In QA32, select the inspection lot and enter the measured values for the inspection characteristics.
- Save the recorded results, which updates the lot status to 'Inspected'.
- Perform the Usage Decision (UD) by selecting a code (e.g., 'Accept' or 'Reject').
- Based on the UD code, the system proposes stock movements.
This is the critical decision-making phase where the quality of the material is formally assessed, directly impacting its availability for use.
Entering specific measurements for a material's inspection characteristics and then choosing to 'Accept' the lot.
- If accepted, stock is typically moved to 'Unrestricted Use' via the stock posting tab.
- If rejected, stock can be moved to 'Blocked Stock', 'Restricted Stock', or 'Scrap'.
- Defect recording and vendor notifications can be initiated for rejected materials.
- Configuration can automate stock posting based on the UD code (e.g., A1 for accept to unrestricted).
Proper stock posting ensures that materials are correctly allocated based on their quality status, maintaining inventory accuracy and facilitating subsequent operations.
After rejecting a lot, moving the 12 units of material to 'Blocked Stock' instead of 'Unrestricted Use'.
- The system can be configured to automatically move stock after a Usage Decision is made.
- This is controlled by settings within the Usage Decision configuration for specific UD codes (e.g., A2 for automatic acceptance to unrestricted).
- A checkbox 'Stock posting in background' enables this automation.
- This streamlines the process by eliminating manual stock movement steps after the UD.
Automating stock posting after the usage decision saves time and reduces manual errors, improving the efficiency of the quality management process.
Configuring UD code A2 to automatically move accepted stock to unrestricted use without manual intervention in the stock posting tab.
Key takeaways
- SAP QM's Inspection Type 01 is essential for controlling the quality of goods received against purchase orders.
- The entire process, from PO creation to stock movement, is integrated within SAP MM and QM modules.
- Accurate material master data and system configuration are prerequisites for successful inspection lot creation.
- Result recording and usage decisions are the core steps for assessing and acting upon material quality.
- The final disposition of stock (unrestricted, blocked, etc.) is directly determined by the usage decision.
- Automated stock posting can significantly enhance the efficiency of the QM workflow.
- Understanding movement types (like 101 for goods receipt) is key to how stock is managed in SAP.
Key terms
Inspection Type 01Goods Receipt InspectionInspection LotPurchase Order (PO)Goods Receipt (MIGO)Result RecordingUsage Decision (UD)Material MasterUnrestricted Use StockBlocked StockMovement Type
Test your understanding
- What is the primary purpose of Inspection Type 01 in SAP QM?
- How does the system automatically generate an inspection lot during the procurement process?
- What are the key steps involved in managing an inspection lot from goods receipt to final disposition?
- Why is it important to configure the material master correctly for Inspection Type 01?
- How does the Usage Decision impact the final location and usability of the received stock?